Privacy Policy

Privacy Policy

Introduction

Welcome to TalentLumia ("we," "our," or "us"). We are committed to protecting your privacy and handling your data with transparency and care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered recruitment platform.

Information We Collect

From Recruiters/HR Professionals

  • Account information (email)
  • Job descriptions and recruitment requirements
  • Company-specific recruitment criteria
  • Communication preferences
  • Gmail account permissions for sending emails containing quiz links

From Candidates

  • Personal information (name, email, contact details)
  • Resume/CV information
  • Assessment responses
  • Professional qualifications and experience
  • Communication preferences

From Both Parties

  • Usage data and platform interactions
  • Communication records
  • Assessment results and evaluations

How We Use Your Information

We use the collected information to:

  • Provide and maintain our recruitment platform services
  • Process and evaluate candidate applications
  • Generate personalized AI assessments based on job requirements
  • Send quiz links to candidates via Gmail integration
  • Communicate with users about their accounts and services
  • Improve our platform and services
  • Comply with legal obligations

AI and Data Processing

Our platform uses artificial intelligence to:

  • Analyze job descriptions and requirements
  • Process and structure candidate information
  • Generate personalized assessments
  • Evaluate candidate responses
  • Provide recruitment recommendations

Gmail Integration and Email Services

Our platform integrates with Gmail to:

  • Send personalized quiz links to candidates

Gmail Permissions

When you sign in with your Google account, we request the following permissions:

  • Send emails on your behalf

We do NOT access:

  • Your personal emails or email content
  • Your Gmail contacts or other personal data
  • Any information beyond what is necessary for assessment delivery

Data Storage and Security

We implement appropriate technical and organizational measures to protect your data, including:

  • Encryption of data in transit and at rest
  • Regular security assessments
  • Access controls and authentication
  • Secure data storage systems
  • Regular backups

Data Sharing and Disclosure

We may share your information with:

  • Service providers who assist in platform operations
  • Legal authorities when required by law
  • Your organization's authorized personnel (for corporate accounts)
  • Third parties with your explicit consent

Your Rights

You have the right to:

  • Access your personal information
  • Correct inaccurate data
  • Request deletion of your data
  • Object to data processing
  • Export your data
  • Withdraw consent
  • Revoke Gmail permissions at any time through your Google account settings

Data Retention

We retain your information for as long as necessary to:

  • Provide our services
  • Comply with legal obligations
  • Resolve disputes
  • Enforce agreements

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of any material changes through our platform or via email.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Compliance

This Privacy Policy complies with relevant data protection regulations, including GDPR and applicable local privacy laws.